How To Use AI To Update Your Website's Wording

7 Min Read

How to use AI to update your website without rewriting it page by page: give your bot a short list of lasting rules once, ask it to remember them, then have it draft the changes for your approval.

My website used to make a promise I couldn't always keep. One line said "Most repairs are done same-day." Other pages said other things. Some talked about parts in ways I didn't like. Fixing it page by page would have taken me weeks of evenings.

Instead, I told my bots the rules once: no time promises, call or text first, one warranty line everywhere. Then I asked them to remember those rules for good.

What happened next surprised me. The bots didn't just fix the pages I pointed at. They ran site-wide passes and found lines I'd forgotten existed. Here's the before-and-after, and the exact way I phrased the rules so they'd stick.

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Jump To: Lasting Rules Vs. One-Off Requests · Real Before And After · How To Phrase A Rule · The Short Version · Step By Step · What A Site-Wide Pass Returns · Copy These Prompts · Before You Approve · Common Mistakes · Worked Scenario: One Promise, Many Pages · More Questions · Why This Matters To Me · Work Like A Big Business · How Grok Bot Usage Works

Lasting Rules Vs. One-Off Requests

The docs separate lasting rules from task-specific instructions (source). A rule like "no time promises" is lasting. "Fix this page" is one-off.

Real Before And After

  • Before: "Most repairs are done same-day." After: the promise is gone.
  • Before: "120Hz" was written as a brand-name feature term in some places. After: plain "120Hz" everywhere, including 47 device spec fields. (Source: Franchitti's Fix website upgrades report, Oct 2026.)

How To Phrase A Rule

Start with "From now on," say it in one line, and ask the Bot to remember it (source).

See the result live: our Parts Quality Guide.

Copy-paste prompts: How To Make AI Remember Your Preferences.

The Short Version

Instead of editing page by page, give your bot a few lasting rules and let it find every place they apply. Here's how.

Step By Step

  1. List the rules. Short, lasting rules, such as no time promises or one warranty line.
  2. Write the exact wording. Where a line must be the same everywhere, give the text.
  3. Ask the bot to remember them. Say remember so they stick.
  4. Ask for a site-wide pass. Read-only first: list every place a rule is broken.
  5. Review the list. Check each page and line.
  6. Have it draft the fixes. On drafts or paste files, not live.
  7. Approve the changes. You decide what goes live.
  8. Rerun after new pages. New content can break old rules.

What A Site-Wide Pass Returns

Page | Line found | Rule | Suggested fix
/pages/faq | "done same-day" | No time promises | [new line]

Est. Usage: Low

Copy These Prompts

Remember these rules for good: [rules]. Then check every page on my site, read-only, and list every line that breaks one, with the page and a suggested fix.

Est. Usage: Medium

Draft the fixes I approved as paste-ready text. Don't change the live site.

Est. Usage: Medium

Before You Approve

  • Rules are written once and remembered.
  • Every change is listed with its page.
  • Fixes were drafted, not made live.
  • You approved the list.

Common Mistakes

  • Fixing one page and missing the rest.
  • Rules that are too vague to check.
  • Letting the bot edit live.
  • Different wording on different pages.
  • Not rerunning after adding pages.

Worked Scenario: One Promise, Many Pages

Say one line on your site promises same-day repairs, and you don't want to make time promises. You give the bot the rule once and ask it to remember it, then ask for a site-wide pass.

It finds that line on several pages you'd forgotten about, drafts the replacements and lists every change with the page it's on. You approve the list, and the next time it writes anything, it follows the rule without being told.

More Questions

Why Rules Instead Of Page-by-page Edits?

One rule applied site-wide catches lines you'd never find by hand.

Will It Change Pages Without Asking?

Keep it drafting. You approve the changes before they go live.

How Do I Phrase A Rule So It Sticks?

Short and specific: what to always do, what to never say.

A Small Business Can Work Like A Big One

Many small business owners don't know these AI tools exist yet. That's a missed chance, because they let a small shop handle work that used to need a team: price updates, store edits, daily reports and research. You stay the one who approves every change, and the routine work gets done in the background.

Estimated usage: our rough guide, not an official figure. Est. Usage: Low quick one-off asks; Est. Usage: Medium multi-step tasks or short research; Est. Usage: High long research, many tool calls, browser work or daily routines.

How Grok Bot Usage Works

Franchitti's Fix is run by Steve with help from Grok Bot, so here's the plain version of how its usage works.

  • Your Plan Includes A Usage Allowance. Paid plans come with included usage that refreshes every week. Higher-tier plans include more. Unused usage doesn't roll over. (Source)
  • Bigger Jobs Use More. In general, long research, tasks that use lots of tools and routines running in the background do more work, so they draw down the allowance faster than a quick question.
  • Light Settings Stretch It. Lower effort for simple jobs, fewer and less frequent routines and short, focused requests all help the allowance last. See How To Regulate Grok Bot Usage.
  • Checking Your Usage. In Grok Bot, open Settings, then Usage & Billing. On The X Subscription, you can also check Usage at grok.com/dashboard, which shows the weekly pool, the next reset date and any prepaid credit. (Source)

Try Grok Bot
Affiliate link: we may earn a referral reward if you sign up.

Why This Matters To Me

I was an overworked and overwhelmed one-person shop trying to run a six-figure business alone, because hiring here is so expensive. Grok Bot helped me accomplish things I never thought were possible. Lasting rules mean I explain things once, not every day. The full story starts in How To Set Up An AI Assistant With Grok Bot.

More In This Series

Start with the main guide: How To Set Up An AI Assistant With Grok Bot.

Back to the series index: Grok Bot Setup Guides: Start Here. All series: Grok Bot Guides: Every Series In One Place.

Want To Talk Shop?

I'm Steve, and I run Franchitti's Fix, a home-based, by-appointment iPhone repair shop in San Diego. Questions about bots, or an iPhone that needs fixing? Book An Appointment or call (720) 413-8150, or read more about me.

Try This Prompt: AI For Small Business

Restaurant

List 5 repeat tasks in my restaurant I could hand to an AI assistant, with what I would still need to approve myself.

Salon

List 5 front-desk tasks at my salon an AI assistant could draft, like reminders and rebooking texts, and what I should always approve first.

Contractor

Write a missed-call text reply for my contracting business: thank them, ask for the job address and a photo, and say when I usually call back.

Retail

Make a weekly checklist for running my shop's social posts with AI: what to draft, what to review, what never to post without me.

Real Estate

Make a weekly AI routine for my real estate business: what to draft (posts, follow-ups), what to review, what never to send without me.

Repair Shop

Draft a ready-for-pickup message for [customer] about their [device] repair. Include our hours: [hours]. Under 40 words.

Personal And Family

Help me set up a weekly family plan with AI: chores, meals and reminders for [family members]. Keep it to one page.

Seniors

List 5 simple, safe ways I could use AI each week, like reading letters or making shopping lists, and what I should never share with it.

How To Use These Prompts

Pick the card closest to your business, tap To Copy, then paste it into your AI app.

Tips To Customize Them

  • Fill In Every [Bracket] With Your Own Details.
  • Add Context: Who It Is For, How Long, What Not To Change.
  • Ask A Follow-Up To Adjust The First Answer.

Common Mistakes

  • Leaving Brackets Unfilled.
  • Pasting Private Info Like Passwords Or Card Numbers.
  • Trusting Prices, Dates Or Facts Without Checking.
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