26 Grok Bot Routine Recipes You Can Copy
Tick off Your Turn as you go. This is the last part, so use More In This Series at the bottom to revisit any post.
8 min read
A routine is a Grok Bot task that runs on a schedule or when something happens, without you asking each time. My repair shop runs on a handful of them: a morning status report, a daily repair status check, appointment reminders and a nightly content session. Here are 26 routine recipes, grouped by what they do, each ready to paste. Swap the [brackets] for your details.
The Bots Talk It Through
Jump To: How To Read A Recipe · Morning And Daily · Weekly · Monthly And Quarterly · Triggered By Events · Personal Life · How To Set Up A Routine · Fixing A Routine That Misbehaves · Chaining Routines Across Bots · Rules That Make Routines Behave · AI Routine Prompts · Why This Matters To Me · Quick Answers · How Grok Bot Usage Works
How To Read A Recipe
Each recipe has a schedule (when it runs), a task (what it does) and a rule for output (what it hands back, and when to stay quiet). Every one that touches customers, money or your website ends with an approval step. Keep that step.
Morning And Daily
1. The Morning Brief
Every weekday at 7 AM, send me one message: today's appointments, emails needing a reply (with drafts), anything my other bots finished overnight, and up to three yes/no questions. Under 200 words.
Est. Usage: Medium
2. Quote Data Refresh
Daily at 8 AM, update [quote tool or page] from our central price list. If any price changed, list old and new. Otherwise, say nothing.
Est. Usage: High
3. Yesterday's Orders
Each morning, list yesterday's orders that haven't shipped and any customer messages about shipping. Draft replies for the messages and hold them for me.
Est. Usage: High
4. End-Of-Day Wrap
At 6 PM on weekdays, list anything I promised a customer today that isn't done yet, and what's first on tomorrow's calendar.
Est. Usage: Low
5. Appointment Reminders
Each evening, draft a reminder for each of tomorrow's appointments with the time and our booking link for rescheduling. Wait for my approval before sending.
Est. Usage: Medium
Weekly
6. Listing Accuracy Check
Mondays at 9 AM, compare our hours, address and booking link across the website and our online listings. Report any mismatch with where to fix it.
Est. Usage: High
7. Review Roundup
Mondays, collect last week's new public reviews of our business. Draft a reply to each and highlight any under 4 stars. Hold replies for approval.
Est. Usage: Medium
8. Content Plan
Sundays, suggest seven post ideas for the coming week based on customer questions in email, reviews and search trends. Rank them by how much they'd help customers.
Est. Usage: Low
9. Link Sweep
Every Saturday night, test every link on [website]. List broken ones with the page they're on and a suggested fix.
Est. Usage: Low
10. Pickup Reminders
Fridays, list finished jobs waiting more than [days] for pickup and draft a friendly reminder for each. Wait for approval.
Est. Usage: Medium
11. Week In Numbers
Fridays at 5 PM, compare this week's bookings, orders and top items with last week, using only real data from [sources]. Five bullets.
Est. Usage: Medium
12. Bot Team Check-In
Mondays, list what each of my bots finished last week, which routines ran with no changes and anything a bot is stuck on.
Est. Usage: Low
Monthly And Quarterly
13. Typed-Price Audit
On the 1st, scan the website for prices typed into pages rather than pulled from our price list. List each with its page link.
Est. Usage: Medium
14. Old Post Refresh
On the 15th, pick the five oldest posts. Fix outdated details, repeated lines and broken links, and send the changes to the website bot.
Est. Usage: Low
15. Deadline Lookahead
On the 1st, list every business deadline in the next 60 days from [calendar or checklist], soonest first.
Est. Usage: Medium
16. Usage Review
On the 1st, show which bots and routines did the most work last month and suggest up to five ways to lighten usage. Wait for my yes.
Est. Usage: Low
17. Quarterly Goals Check
On the first Monday of each quarter, compare our goals in [doc] with what actually happened, and suggest three goals for the next quarter.
Est. Usage: Medium
Triggered By Events
18. New Booking
When a new appointment appears on my calendar, check for a matching customer email and add a note to the event with anything I should know.
Est. Usage: Low
19. Job Completed
When I mark a job done, draft a pickup message with a short summary and our review link. Wait for approval.
Est. Usage: Medium
20. Page Changed
Whenever the website bot publishes a change, open the page on a phone-sized screen and report anything broken.
Est. Usage: Low
21. Low Stock
When any item falls below [number] units, tell me with last month's sales for that item and a draft reorder note.
Est. Usage: Medium
22. Urgent Email
When an email arrives with words like "urgent," "refund" or "broken," send me a one-line alert right away, even during quiet hours.
Est. Usage: Low
Personal Life
23. Sunday Week Preview
Sundays at 6 PM, preview my family's week: appointments, school events, birthdays and anything to prepare.
Est. Usage: Low
24. Bills Reminder
On the 1st and 15th, list bills due in the next two weeks. Don't pay anything.
Est. Usage: Low
25. Workout Plan
Sundays, plan the week's workouts around my calendar and add them as holds.
Est. Usage: Low
26. Weekly Meal Plan
Saturdays, plan five dinners and turn them into a grocery list grouped by store section.
Est. Usage: Low
How To Set Up A Routine
- Open the bot that owns the job. Routines belong to the bot whose work they are.
- Paste the recipe and say "make this a routine." The bot will confirm the schedule and what it will do.
- Check the time zone. A routine set for 7 AM should mean your 7 AM.
- Run it once by hand to see the output before trusting the schedule.
- After a week, ask whether you acted on each result. Keep, slow down or pause.
Fixing A Routine That Misbehaves
It Talks Too Much
Shorten this routine's output to five bullets or fewer, and send nothing when nothing changed.
Est. Usage: Low
It Runs At The Wrong Time
Move this routine to [time] [time zone] and confirm the next run time.
Est. Usage: Low
It Repeats Another Bot's Work
Check whether any other bot runs a similar routine. If so, tell me which to keep and pause the other only after I agree.
Est. Usage: Low
It Misses Things
Last run, you missed [example]. Add a check for that and show me the updated routine.
Est. Usage: Low
Chaining Routines Across Bots
My best routines feed each other. The content bot's nightly session hands drafts to the website bot. The website bot publishes after approval and a page check runs. The coordinator's morning brief then tells me what went live. No step needs me except the approval.
When your nightly routine finishes, save the results to [shared folder] and tell [next bot] the path. Don't wait for a reply.
Est. Usage: High
Rules That Make Routines Behave
- Stay quiet when nothing changed. Add "If nothing changed, say nothing" to monitors.
- Pick the slowest schedule that works. Weekly beats daily for anything customers won't feel today.
- One owner per job. Don't let two bots run the same check.
- Add an end date to project routines. "Run until [date], then pause."
- Keep approvals. Anything sent, published or paid waits for you.
AI Routine Prompts
Good AI routine prompts name when to run, what to check, and where the short result goes. Grok Bot creates the routine from a chat message.
I used to keep every check in my head. Now the checks run on a schedule, and I get a short note instead of a to-do list.
Ask in chat and the Bot creates the routine; routines run in the cloud (source). When a process is stable, ask the Bot to save it as a skill or a routine (source).
Prompts
When to use it: A recurring check.
Every two hours, check the inbox for parts orders and shipping updates. Report only what changed.
Est. Usage: Low
When to use it: Merging two routines.
You have two morning routines that run at the same time. Merge them into one and keep the output short.
Est. Usage: Low
When to use it: A weekly job.
Every Monday at 9 AM, scan my competitors' websites and tell me only what changed.
Est. Usage: High
Sanitized from my own prompts: names, accounts and private details removed.
Next Step: How To Get AI To Review Its Work And Improve
Related guide: How To Automate Tasks With AI Using Routines.
How To Use These Prompts
- Pick a check you do on a schedule. Est. Usage: Low
- Copy a prompt below and set the schedule. Est. Usage: Low
- Run it once by hand. Est. Usage: Low
- Keep it to report and draft only. Est. Usage: Medium
- Review routines monthly. Est. Usage: Medium
More Prompts To Copy
When to use it: Daily brief.
Every day at [time], report only what changed since yesterday across my email, calendar and open work.Est. Usage: High
How to adapt it: Change the time and apps.
When to use it: Inbox check.
Every [few hours], check my inbox for parts orders and customer questions, and list new ones only.Est. Usage: Low
How to adapt it: Change what to look for.
When to use it: Weekly order check.
Every Monday morning, list parts orders that haven't shipped. Report only new or late ones.Est. Usage: Medium
How to adapt it: Change the day or what counts as late.
When to use it: Competitor watch.
Once a week, check these websites: [list]. Report only new services or changes since last week.Est. Usage: Low
How to adapt it: Swap in the sites you watch.
When to use it: Monthly tidy.
On the first of each month, list files older than 30 days that you'd archive. Wait for my OK.Est. Usage: Medium
How to adapt it: Change the age or folder.
When to use it: Usage check.
Every Friday, report my usage so far and when it resets, and flag any routine that used more than usual.Est. Usage: Medium
How to adapt it: Change the day.
Worked Hypothetical: Setting Up The First Three
Hypothetical example, not a real customer or event: you start with a daily brief, a Monday order check and a monthly tidy. You run each once by hand, fix the order check so it skips orders already reported, and schedule all three. A month later the usage check shows the brief is fine but the tidy found nothing, so you move it to quarterly.
Two months in, the competitor watch reports one new service at a shop on your list, and the inbox check catches a parts order that shipped early. Neither routine did anything except report. You decide what to do with each, and the routines keep running in the background.
More Questions
What should a routine never do?
Send, post, spend, delete or go live without your OK.
How do I change a routine's schedule?
Ask your bot to update it, or edit it in your routines list.
How many routines is too many?
When you stop reading their reports. Merge or drop the ones you skip.
Can routines hand work to each other?
A routine's result can go to another bot, and you see the handoff.
Do routines use my plan's usage?
Yes, every run does, which is why only-what-changed reports and sensible schedules matter.
Common Mistakes
- Routines that report everything every time. Est. Usage: Low
- Schedules more frequent than things change. Est. Usage: Low
- Never testing by hand first. Est. Usage: Low
- Routines that act without approval. Est. Usage: Low
- Setting up many routines in one day instead of adding one, checking it, then adding the next. Est. Usage: Low
Estimated usage: our rough guide, not an official figure. Est. Usage: Low quick one-off asks; Est. Usage: Medium multi-step tasks or short research; Est. Usage: High long research, many tool calls, browser work or daily routines.
How Grok Bot Usage Works
Franchitti's Fix is run by Steve with help from Grok Bot, so here's the plain version of how its usage works.
- Your Plan Includes A Usage Allowance. Paid plans come with included usage that refreshes every week. Higher-tier plans include more. Unused usage doesn't roll over. (Source)
- Bigger Jobs Use More. In general, long research, tasks that use lots of tools and routines running in the background do more work, so they draw down the allowance faster than a quick question.
- Light Settings Stretch It. Lower effort for simple jobs, fewer and less frequent routines and short, focused requests all help the allowance last. See How To Regulate Grok Bot Usage.
- Checking Your Usage. In Grok Bot, open Settings, then Usage & Billing. On The X Subscription, you can also check Usage at grok.com/dashboard, which shows the weekly pool, the next reset date and any prepaid credit. (Source)
Try Grok Bot
Affiliate link: we may earn a referral reward if you sign up.
Related Guides
- Grok Bot Setup Scripts For Every Area Of Life
- Your AI Will Make Mistakes: How Reviewing And Feedback Get It Close To Perfect
- How To Automate Tasks With AI Using Routines
- How To Write AI Prompts For Beginners: 5 Parts
- How To Write AI Agent Instructions That Improve
- Grok Bot Prompt Library: Roles, Routines And Life
Why This Matters To Me
Routines are what let a one-person shop feel bigger than it is. I work alone from a home-based shop by appointment, and I can't check prices, reminders and reviews every day by hand while also doing repairs. Routines do those checks on schedule and tell me only what changed. That's how my prices stay current, booking stays easy and new content keeps going up while I'm at the bench. Pick the few recipes your customers would feel first and add others only when you'll actually read the results.
This post shares my own experience and opinions running Franchitti's Fix. Franchitti's Fix isn't affiliated with or endorsed by xAI. Product names belong to their owners. Features and plans change, so check each company's current docs. AI makes mistakes, so review its work.
Where To Start
If you only set up three, pick the morning brief, appointment reminders and the job-completed review request. Those are the ones customers feel first. In my shop, combining them with a single booking link means customers can Book An Appointment or call (720) 413-8150, get reminded and get asked for feedback without me typing a word until I approve.
Quick Answers
Do Routines Keep Running When My Laptop Is Closed?
Yes. Work runs on a cloud computer. As of Oct 2026, per the Grok Bot docs.
Does Usage Reset?
Yes, weekly. As of Oct 2026, per the Grok Bot docs.
Thanks! Glad it helped.
Thanks for saying so. I'll keep improving it.
Your Turn: Get To Work
Try these three steps today.
0 of 3 done
More In This Series
This guide is part of Grok Bot Prompts: Beginner To Advanced.
- AI Prompts For Beginners: Set Up Your First Bot
- How To Write AI Agent Instructions That Improve
- Grok Bot Prompt Library: Roles, Routines And Life
- Grok Bot Setup Scripts For Every Area Of Life
- 26 Grok Bot Routine Recipes You Can Copy You’re here
Back to the series index: Grok Bot Prompts: Beginner To Advanced. All series: Grok Bot Guides: Every Series In One Place.
Try This Prompt: AI For Small Business
Restaurant
List 5 repeat tasks in my restaurant I could hand to an AI assistant, with what I would still need to approve myself.
Salon
List 5 front-desk tasks at my salon an AI assistant could draft, like reminders and rebooking texts, and what I should always approve first.
Contractor
Write a missed-call text reply for my contracting business: thank them, ask for the job address and a photo, and say when I usually call back.
Retail
Make a weekly checklist for running my shop's social posts with AI: what to draft, what to review, what never to post without me.
Real Estate
Make a weekly AI routine for my real estate business: what to draft (posts, follow-ups), what to review, what never to send without me.
Repair Shop
Draft a ready-for-pickup message for [customer] about their [device] repair. Include our hours: [hours]. Under 40 words.
Personal And Family
Help me set up a weekly family plan with AI: chores, meals and reminders for [family members]. Keep it to one page.
Seniors
List 5 simple, safe ways I could use AI each week, like reading letters or making shopping lists, and what I should never share with it.
How To Use These Prompts
Pick the card closest to your business, tap To Copy, then paste it into your AI app.
Tips To Customize Them
- Fill In Every [Bracket] With Your Own Details.
- Add Context: Who It Is For, How Long, What Not To Change.
- Ask A Follow-Up To Adjust The First Answer.
Common Mistakes
- Leaving Brackets Unfilled.
- Pasting Private Info Like Passwords Or Card Numbers.
- Trusting Prices, Dates Or Facts Without Checking.
